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Last updated on
- Visa needed?
- Introduction of the visa application
- Handling fee
- Visa for short stay (less than 90 days)
- Visa for long stay (more than 90 days)
- Luxembourg and Slovenia
- Guarantor
- Important note
- Refusal and possibility of appeal
- Useful addresses
Visa needed?
Malaysian Nationals don't need a visa for a stay shorter than 90 days.
All the information concerning visa applications for Belgium is available on Belgian Immigration Office website, which is the competent authority for access to the territory, stay, residence and removal of foreigners in Belgium.
Introduction of the visa application
If you need a visa and you have collected all the required documents and a completed application form, please contact the Embassy to make an appointment for your application submission.
Visa applications are only on Monday, Tuesday and Thursday from 9am - 12pm and by appointment only.
Email: kualalumpur.visa@diplobel.fed.be
Tel: +603 2162 0025
Applications should be made IN PERSON at the embassy or consulate in whose jurisdiction you reside. If the applicant cannot apply in person, he/she should contact the appropriate Schengen Embassy or Consulate for further instructions.
Please note that visas will not be delivered on the same day as application is made. Schengen agreement specifies that visa application must be made at least 3 weeks before the departure date.
Handling fee
The price of a visa varies and is depending on the type. For a complete overview please consult the consular fees.
The exchange rate is determined by the officials in Belgium and may fluctuate.
Visa for short stay (less than 90 days)
The Embassy of Belgium in Malaysia handles Schengen visa applications to travel to Belgium, Luxemburg and Slovenia.
All 29 countries in the Schengen area apply the same visa rules, but be aware that the application must be lodged at the consulate of the country that is your main destination. For tourists visiting several countries, it is the country where you will spend the longest time. If you spend equal time in several Schengen states, you must apply at the consulate of the first country you will visit.
Who
Nationals of Malaysia and Brunei are exempt from visa requirements. They are allowed to stay in the Schengen area for a maximum of 90 days in any 180-day period.
To find out how many days you have left on your visa, please use the online calculator. To obtain correct results, you must use the electronic calculator correctly; for this purpose, you will find a "PDF user guide" on the same EU website.
If you want to check if you need a C visa, you can visit the website of the Immigration Office
When
A visa C application can be submitted up to 6 months in advance, you should apply at least 3 weeks before your trip starts.
What
A Schengen visa allows you to travel to all the Schengen countries.
If a visa application has been approved, the visa will be issued based on the documents you have submitted. If you wish to extend your stay or if you have postponed your trip, a new application needs to be done.
How
First you need to complete your visa application form, then you will need to come to the Embassy with the relevant checklist and all documents in the order of the checklist at your scheduled appointment time. Please come to the Embassy 15 minutes early as you will need to register for a visitor pass at the entrance of the building.
You will need to make a personal appearance if you are 6 years and above. Your fingerprints (as from 12 years of age) and facial image (as from 6 years of age) will be captured and stored in the VIS-database for 5 years. You can find more information on the Visa Information System (VIS), on the website of the European Commission (DG Migration and Home Affairs).
Lodging your visa application will take approximately 20 minutes. If at the time of your application your file is incomplete, you will need to book a new appointment.
1. Application
2. Conditions to be fulfilled
Visa for long stay (more than 90 days)
The Embassy of Belgium in Malaysia handles long stay visa applications to Belgium. For long stay applications to Luxemburg, an original letter from the authorities in Luxemburg is necessary; for more information you can consult the website of the Government of Luxembourg
Who
All nationals wishing to stay in Belgium for more than 90 days must apply for a D visa, unless they are either a citizen of the European Union or a citizen of one of the following countries: Iceland, Liechtenstein, Monaco, Norway and Switzerland.
When
Applications have to be done in person, we encourage you to come as soon as possible to lodge your application. Depending on your personal situation timings may vary. We suggest you to do the submission at least 1 month before your intended departure date.
For some visa applications the Embassy is required to transfer the file to the Immigration Office in Belgium. Decisions can take longer and timings are unpredictable. To check timings, you can visit their website, the info is only available in Dutch or French. Please check the website of the Immigration Office for more information.
What
A Visa D allows you to travel to Belgium. Once you have arrived you will need to register with the commune where you are living to obtain a residence permit.
The Visa D also allows you to travel to other Schengen countries for a maximum of 3 months in a 6-month period of time.
How
You must first complete your visa application form and then come to the Embassy at your appointed time with the relevant checklist and all documents in the order of the checklist. Please arrive 15 minutes early as you will need to register for a visitor's badge at the entrance to the building.
You must appear in person to submit your visa application. Minors accompanying their parents for a longer stay must also appear in person, regardless of their age.
It will take approximately 20 minutes to process your visa application. If your file is incomplete at the time of your application, you will need to book a new appointment.
Your fingerprints and facial image (from the age of 6) will be taken and stored on a national database for 10 years.
Before submitting your application, you will need to have paid the administrative fee or show that you qualify for an exemption. Without this document, the visa application cannot be accepted. Please visit the Immigration Office Website for more information.
1. Checklist
2. Application form
3. Annex 32
4. Language form
Use the language form to select the language in which you would like to be notified of the decision on your visa application.
If the documents were issued by a foreign authority, it is likely that legalisation will be required.
For example, documents issued in Malaysia: Extract of birth/marriage certificate,... legalisation by the Ministry of Foreign Affairs is required. Further legalisation by the Belgian consulate is required. See also our page on legalisation.
For documents issued in Belgium or the EU, additional legalization is usually not required.
Documents issued outside the EU require legalisation. This can be either a legalisation or an apostille. To check, you can contact the Belgian embassy in the country where the document was issued. You can also check the website of the Ministry of Foreign Affairs in Belgium.
The legalisation must have been issued less than 6 months ago and documents that are not in French, Dutch, German or English must be translated by a translator recognised by the embassy. The translation must then be legalised by the embassy. Fees apply. The list of approved translators can be consulted on the legalisation page.
Register your arrival
When you are issued a visa D, you will have to register with the administration of the commune/municipality where you will be residing in Belgium. This needs to be done within 8 days of your arrival in Belgium; to apply for a residence permit.
Willingness to integrate in Belgian society
The efforts towards integration in Belgian society by a foreigner who is admitted to or permitted to a stay of more than 3 months in Belgium will henceforth be verified by the Immigration Office (FPS Interior)
We strongly recommend that you consult the website of the Immigration Office for a detailed explanation regarding this condition of stay.
Slovenia (in representation)
Only for visa short stay (- 90 days)
More information on the guarantor
Guarantor
If you wish to invite somebody to Belgium, and you wish to be financially responsible, you must sign a pledge of financial support. You can obtain this document at the town hall where you are registered.
If you are registered with an Embassy abroad, you can obtain this document at the visa section.
Be aware: only the original document is valid. This must always be submitted at the time of the request for visa.
For more information, visit the Immigration Office website
Important note
If you have been issued an entry visa for the territory of the Schengen States (1), this visa does not give you, however, an absolute guarantee that you will be allowed to enter the territory of these States.
The authorities involved in border control will check in particular:
- if you are in possession of a valid document authorising you to cross the border and if this document is accompanied by the requisite visa;
- if you have not exceeded the maximum duration of authorised stay in the territory of the Schengen States, i.e. three months per six-month period (2);
- your point of departure and your destination as well as the purpose of the stay and if necessary, the corresponding supporting documents.
Therefore, please keep the following documents to hand for each presentation at border crossing points:
- your travel document bearing a valid visa;
- the documentation justifying the purpose and conditions of your stay in the territory of the Schengen States (letter of invitation, hotel reservation, staying with a host);
- the documents justifying sufficient means of subsistence for the duration and the purpose of the intended stay (cash, travellers' cheques, credit cards, declarations of sponsorship).
Entry to the territories of the Schengen States shall be refused:
- if you are not in possession of a valid travel document;
- if you have no valid visa;
- if you cannot produce the documents justifying the purpose and conditions of your stay;
- if you cannot produce the documents justifying that you have sufficient means of subsistence in relation to the duration and form of intended stay;
- if you have already stayed three months during a six-month period on the territory of the Schengen States.
_______________________________
(1) Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and Switzerland.
(2) The six-month period must be calculated from the date of the first entry.
Refusal and possibility of appeal
In certain cases, after consultation, the Immigration Service will reject the visa application. In some cases, it is sufficient to resubmit a new file with additional information and/or missing documents.
The decision to reject a visa application may be contested before the Council for Alien Law Litigation (Conseil du Contentieux des étrangers/Raad voor Vreemdelingenbetwistingen) by lodging (registered post) an appeal to have the decision suspended and/or annulled.
The appeal must be lodged within 30 days of notification of the contested decision.
It must be sent to:
Conseil du Contentieux des étrangers/Raad voor Vreemdelingenbetwistingen
Rue Gaucheret 92-94
B-1030 Brussels
Belgium
The reason for refusal will never be communicated by phone or email.
Useful addresses
For registration or collecting of certificates (birth, marriage, nationality or death)
- The National Registration Department of Malaysia
No. 20 Persiaran Perdana, Precint 2,
Federal Government Administrative Centre,
62551 Federal Territory of Putrajaya,
Tel: +603 8000 8000
Email: pro@jpn.gov.my
Website: www.jpn.gov.my
For legalisation of documents & application of Certificate of Good Conduct, refer to:
- Ministry of Foreign Affairs
WISMA PUTRA - CONSULAR DIVISION
N° 1, Jalan Wisma Putra
Precinct 2
62602 PUTRAJAYA
Tel: +603 8887 4000 (General Line)
Website: www.kln.gov.my
Medical clinic (Registered doctor for visa health screening)
- Klinik Segara
Dr Malkit Singh
Lot 306, Level 3
The Intermark
182, Jalan Tun Razak
50400 Kuala Lumpur
Tel: +603 2163 2140
Recognized translator
- Institut Terjemahan & Buku Malaysia (ITBM).
Wisma ITBM, No 2, Jalan 2/27E
Seksyen 10, Wangsa Maju
53300 Kuala Lumpur, Malaysia
Tel: (603) 4145 1800
Fax: (603) 4149 1535
Email: info@itbm.com.my
Website: www.itbm.com.my
Competent authority for visa applications
All the information concerning visa applications for Belgium is available on the website of the Immigration Office of the FPS Home Affairs, which is the competent Belgian authority for access to the territory, stay, residence and removal of foreigners in Belgium.