Legalisation, translation and transcription
What is a legalisation?
The legalisation certifies the origin of a document. It is the authentication by an official authority of the genuineness of a signature, the capacity of the signer and, if applicable, the identity of the stamp or the seal on the document.
How can I legalize Malaysian documents?
Malaysian document intended for Belgian authorities (ministries, town halls …) must be first legalized in Malaysia. The authentication is done by the Malaysian Ministry of Foreign Affairs.
The documents should also be translated into the language of the town hall in Belgium. All other documents have to be translated by a translation company recognized by the Embassy.
We strongly advise the transcription of foreign civil status certificates such as birth and marriage certificates because only then you will be able to obtain copies or extracts of the certificate in Belgium. Without the transcription you will have to revert to the issuing authority in Malaysia or elsewhere, even if you had duly registered the information with the Embassy.
1. Where to apply for a certificate?
For a Certificate of Extract from Register of Births, Marriage, Nationality or Death, apply at:
The National Registration Department of Malaysia
No. 20 Persiaran Perdana, Precint 2,
Federal Government Administrative Centre,
62551 Federal Territory of Putrajaya,
Tel: 03 - 8000 8000
Email: pro@jpn.gov.my
Website: www.jpn.gov.my
For a “Certificate van Good Conduct” apply at:
The Ministry of Foreign Affairs Malaysia
Consular Section
Wisma Putra
N°1, Jalan Wisma Putra, Presint 2
62602 Putrajaya
Tel.: 03-8887 4000
Website: www.kln.gov.my
2. Where to translate the certificate?
The Embassy of Belgium does not translate any document except Belgian driving licenses (not the international driving license). All other documents have to be translated by a translation company recognized by the Malaysian Ministry of Foreign Affairs :
Institut Terjemahan & Buku Malaysia (ITBM).
Wisma ITBM, No 2, Jalan 2/27E
Seksyen 10, Wangsa Maju
53300 Kuala Lumpur, Malaysia
Tel.: (603) 4145 1800
Fax: (603) 4149 1535
Email: info@itbm.com.my
Website: www.itbm.com.my
Mr. Joshua Lopez
Language Solutions
L-07-01, Solaris Mont Kiara
No. 2, Jalan Solaris Mont Kiara
50480 Kuala Lumpur, Malaysia
Email: joshua@languagesolutions.com.my
Mobile: (60) 193444790
Tel : (603) 62000657
Mr. George Varughese
Wawasan Destiny Translators PLT
A-5-10 Empire Tower
47500 Subang Jaya, Selangor, Malaysia
Email: info@translationsmalaysia.com
Website: https://translationsmalaysia.com
Mobile: (60) 173637000
Office: (603) 7734 4300
B Lingo Communications Sdn Bhd (989658-M)
Unit 2A-6-2, 6th floor, Plaza Sentral, Jalan Stesen Sentral 5,
50470 Kuala Lumpur, Malaysia
Tel: +603-27146168 | +603-22614582
Fax: +60 3 2724 0932
Skype: b-lingo.com
Website: www.b-lingo.com
Alliance Française Kuala Lumpur
15 Lorong Gurney
54100 Kuala Lumpur
Tel : +60326947880 / 2202
Fax : +60326930502
Email: reception@alliancefrancaise.org.my
Website: https://www.alliancefrancaise.org.my/en/services/translation/
For another recognised translator, please contact:
Malaysian Translators Association
171-a, Jalan Maharajalela
Kampung Attap
50150 Kuala Lumpur, Malaysia
Tel: (603) 9226 2506
3. Where to authenticate the certificate?
The original and its translation need to be legalized by the Malaysian Ministry of Foreign Affairs.
The Ministry of Foreign Affairs Malaysia
Wisma Putra N°1,
Jalan Wisma Putra, Presint 2
62602 Putrajaya
Tel.: 03-8887 4000
Website: www.kln.gov.my
4. Legalization of the original and the translation by the Embassy of Belgium in Kuala Lumpur
To know the cost of the legalization and translation at the Embassy, please consult the list of Consular fees.
5. Transcription
We strongly advise the transcription of foreign civil status certificates such as birth and marriage certificates because only then you will be able to obtain copies or extracts of the certificate in Belgium. Without the transcription you will have to revert to the issuing authority in Malaysia or elsewhere, even if you had duly registered the information with the Embassy.
The certificates can be transcribed in the civil status registers of the Municipality of your domicile, or of your first abode after your return to Belgium. If you are neither domiciled nor resident in Belgium, you can have the certificate transcribed in the civil status registers of the municipality of your most recent domicile in Belgium. You should contact the relevant authority in Belgium to know the requirements for the transcription. In some cases, the Municipality will accept the submission of the request and documents by post.